Bi-Lingual English/Spanish Executive Assistant Needed at Growing Non-Profit!

It is an exciting time to join Mission Neighborhood Centers, Inc. (MNC)!

If you are seeking a role within an organization that delivers culturally sensitive, multi-generational, community-based services which empower families to build strong and healthy neighborhoods, then we may have the role for you. MNC provides quality childcare and restorative services for troubled youth, enriches in-school and after-school programs, develops workforces for a changing economy, and provides our elders with activities and support that help them avoid isolation and depression.

If this role is a fit, you’ll answer “yes” to all of the following questions:

  • Do you want to improve the quality of people’s lives?

  • Are you seeking meaning and purpose in your career?

  • Do you wish you could work with an organization actually making a difference?

  • Are you self-motivated and results-driven, yet lighthearted and fun-loving?

  • Do you exceed people’s expectations of you on a regular basis?

  • Is being busy preferable to being bored?

Mission Neighborhood Centers is seeking a full-time, bi-lingual (English/Spanish) Executive Assistant to provide high-level support to the CEO including document preparation, operational support, heavy calendar management, response to all correspondence and successful coordination of business meetings. The Executive Assistant will serve as a liaison between the CEO and the other departments within the organization to support the daily and operational needs of MNC.

Our ideal candidate will have strong interpersonal and communication skills; the ability to objectively meet difficult and/or emotional situations in a professional and tactful manner; good judgment with the ability to make timely and sound decisions and strong organizational, problem-solving, and analytical skills.

Primary Duties

  • Lead, organize, manage, coordinate and administer high-level administrative activities and functions on behalf of the CEO including: heavy calendaring; expense reports; correspondence; travel arrangement, itineraries, and agendas, document compilation.

  • Plan, coordinate and ensure the CEO’s schedule is adhered to. Provides “gatekeeper” role.

  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO. Determine appropriate course of action, referral, or response.

  • Provide effective communication between CEO’s office and internal departments and board members; demonstrate leadership to maintain credibility, trust and support with senior management staff.

  • Draft acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the agency.

  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

  • Perform routine bookkeeping tasks such as review, coding and invoice processing; prepare and process various accounting documents.

  • Meeting support including assisting with the production of materials, attending board meetings, writing minutes, tracking board and committee meeting attendance, actions and delegations.
  • Assist in maintaining the agency’s records and governance activities and development of materials for new board member orientations and/or administrative duties associated with board member resignations.
  • Travel arrangements, lodging, and meal planning for board retreats.
  • Coordinate the agenda of senior management team meetings, off-sites, and staff meetings.
  • Ensure the Executive Director‘s bio is kept updated and respond to requests for materials regarding the CEO and the organization.

Qualifications

  • Associate’s Degree Required or equivalent combination of education and experience. Bachelor’s Degree in Administration preferred.

  • Minimum 5 years’ experience providing administrative support.

  • 2+ years in a comparable role as an assistant to a senior executive or as a board liaison, preferably in a non-profit organization.

  • Bilingual in English/Spanish required.

  • Strong computer and email skills – Microsoft Office Suite (Word, Excel, PowerPoint, Access).

  • Proven ability to handle multiple projects and meet deadlines, including the ability to manage priorities and workflow.

  • Administrative experience in a non-profit setting is a plus!

Benefits

This position is full time with a salary range of $60,000 – to $85,000 (commensurate with experience), plus an excellent benefit package, which includes a great work culture and an amazing SF location – the Mission and Excelsior Districts’ melting pot of cultures, cuisines and colorful Latino markets; close to BART, upscale restaurants and the best taquerias and street foods.

How to Apply

If you are qualified and interested in applying, please send your resume, salary requirements and cover letter with Executive Assistant in the subject line. Phone calls are not accepted nor will we call you if you don’t submit employment information. Please visit our web site for additional information on our company at: www.mncsf.org

We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.