It is an exciting time to join Mission Neighborhood Centers, Inc. (MNC)!
Under the supervision of the Executive Director, the Finance Director is a strategic thought-partner and will primarily be responsible for planning, directing, organizing and overseeing implementation of the fiscal processes and systems of the organization including, but not limited to; developing and monitoring compliance with financial policies and regulations, preparing and analyzing budgets, financial reports/projections, and managing the accounting functions. The Finance Director ensures that appropriate activities are employed to safeguard funds, provide timely and accurate reporting and proposes strategies to ensure the fiscal solvency and health of Mission Neighborhood Centers.
ESSENTIAL FUNCTIONS / RESPONSIBILITIES
- To contribute to the strategic management of MNC by developing and maintaining strategies that encompass the Finance Department.
- To participate within the Strategic Management Team in forward planning and the effective daily organization of MNC’s activities, including business planning, policy setting, financial forecasting and strategic decision making.
- Design and implement an integrated fiscal system that ensures timely and accurate financial reporting, accurate and up-to-date accountability for funds for the entire organization.
- Develop internal control policies, guidelines, procedures and monitoring that test the level of compliance with the Office of Head Start rules and regulations compiled in the Code of Federal Regulations. Ensures that the application of these internal controls and accounting processes are maintained at all times.
- Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants.
- Ensures that day-to-day processes, such as bank reconciliation, procurement processes, and payroll, are assigned appropriately and that staff is trained to perform their assigned functions.
- Develop processes that ensure the separation of functions among staff is appropriate to create sound checks and balance processes to maintain fiscal integrity. Address any potential weaknesses found and ensure that all reporting timelines are met.
- Create, implement and maintain a cost allocation plan across funding streams, which support allowable expenditures within negotiated and approved contract guidelines.
- Participate, provide direction and develop information for agency-wide planning for the MNC Board of Directors, the Head Start Policy Council, Program Directors and the Executive Director to review, and as appropriate, approve. This includes an annual organizational budget (prepared for June Board of Directors meeting and modified, if necessary, in January).
- Implementation and yearly validation of cost allocations plans, audit resolution actions, special funding requests, and all related fiscal functions.
- Prepare or direct preparation of financial statements, business activity reports, financial position forecasts, or reports required by all regulatory agencies, in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
- Monitor financial activities and details, such as cash flow and reserve levels, to ensure that all legal and regulatory requirements are met.
- Coordinate and lead the annual audit process, liaise with external auditors and the board of directors. Propose procedures for resolution of audit findings.
- Must ensure all findings are addressed and documented for subsequent audits and reporting to funding sources.
- Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
- Provide forecasts of agency cash needs and spending trends for any significant fiscal impact that could negatively affect the organization.
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Advise management on short-term and long-term financial objectives, policies, and actions.
- Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
- Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
- Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
- Monitor employee performance, ensuring that cross-training is prioritized to develop staff member capabilities that meet the organization’s needs.
- Conduct annual staff performance evaluations, as well as ongoing formal and informal coaching and mentoring.
- In collaboration with the Human Resources Department, participate in departmental recruitment, interviewing, and onboarding of new hires.
- Supervise employees performing financial reporting, accounting, procurement processes, cash flow projections and payroll.
- Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
- Ensure all insurance coverage is in place each year; including but not limited to: directors’, malpractice, general property, cyber, etc.
- Ensures vendor/tenant performance is regularly reviewed and competitive bidding processes utilized.
- Develop and implement policies and procedures to ensure compliance with regulatory agencies and support best practices; establish and maintain sound financial controls and record keeping.
- Update and implement all necessary business policies and accounting practices; maintain the finance department’s overall policy and procedure manual.
Financial Budgets and Reports
- Develops the annual budget with respect to the requirements of the finance function for the organization.
- Prepares and presents reports including (regular, ad hoc, monthly) financial reports for the review of the board of directors and management team – on a monthly basis.
- Supports the directors and managers in the development of annual budgets for the various strategic initiatives, including external relations, fund development, board relations, professional development and staff meeting expenses.
- Develops annual budgets for the review and approval of the Executive Director and board of directors.
- Performs financial analysis, forecasting, reporting and monitoring the achievement of funding goals and the use of financial resources.
- Yearly Head Start refunding applications, Head Start monthly, quarterly, semi-annual and annual reporting.
- Provides monthly financial reports to directors and managers that include unconsolidated, strategic initiative specific income statements and monthly cash flow forecasts.
- Trains, supports, monitors and evaluate the ability of the directors and managers to manage budgets.
- Provides regular financial reports to the Executive Director, board of directors and finance committee that consist of a balance sheet, consolidated and unconsolidated income statements (with month, quarter and YTD projections, actuals, and % and $ variances), and monthly and other cash flow forecasts, as well as a financial narrative report outlining the status of the organization and any current and/or anticipated changes in the financial position of the organization.
- Coordinate and oversee the annual audit.
POSITION QUALIFICATION REQUIREMENTS
Education: Require a Bachelor‘s Degree in Business, Accounting, Finance, or other related field; and CPA or MBA preferred.
Experience: Minimum of 7+ years of experience with demonstrated effectiveness in the overall development, implementation, management and supervision of the financial department. Knowledge and practical experience with Head Start federal regulations and OMB Uniform Guidance Regulation, preferred. Solid experience in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential.
- CPA License, preferred.
- Current CA Driver License; current auto insurance and a clean driving record
- Current Physical Health Screening (every 2 years thereafter)
- Fingerprinting Clearance (DOJ)
- Current Immunizations (TB, Influenza, MMR, Pertussis) (every 2 years thereafter)
Language(s): English, Spanish preferred
How to Apply:
If you are qualified and interested in applying, please send your resume and cover letter with Finance Director in the subject line to firstname.lastname@example.org
Please do not contact us by phone. Please visit our web site for additional information on our Company web-site at: www.mncsf.org
We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.